If you’re a virtual assistant, there’s a chance you’ll be working with these tools regardless of your job. These are some of the 10 most common tools all virtual assistants are familiar with – so if you’re not, it’s time to learn their functions!
To Stay Organized
There’s a good chance you’ll be sharing files with more than just one person from the team, and that person will want to comment or add to things. You can’t do that with Office programs, but you absolutely can do that with Google Docs – many virtual assistants don’t even use Microsoft Office anymore, it’s all been taken over by Google Docs.
And what do you do when your files get too cluttered? You create folders in Google Drive, which you can also share with your boss and other people in the company. There are many pros to this, including using it as an online storage device when your laptop fails you.
If your job is to do any kind of email outreach, knowing whether a person’s read your emails will help you with reports and finding out what to do next. This is also useful when communicating with your clients in general.
My virtual assistant and I share interesting notes through Evernote and it’s what I use to note down my ideas, and just send it to her email – works wonders!
If your job is to schedule meetings and stay on top of everything that’s happening in your client’s calendar, you’ll need to get really good at managing Google Calendar – also useful for noting down important deadlines.
For Better Communication
You’ll find there are a bunch of online chatrooms out there, but Slack and Glip are the most dominating ones for larger companies as you can create your own chatrooms and even assign tasks to your team. And then there’s, of course, Skype, which is used
At some point, you probably won’t be able to escape Trello. As much as many hate having a horizontal task manager instead of seeing their tasks vertically, Trello is used by many large companies to delegate tasks and have an overview of what everyone in the company is doing, including their freelancers.
For Unlimited Creativity
Whether you have the design skill or not, you will use Canva for things like creating newsletters, landing pages, and other social media posts.
And if Canva’s not your thing, PicMonkey is the second best!
For Managing Social Media
Last but not least, Hootsuite or Buffer are most commonly used tools by virtual assistant when it comes to social media management – you can track the accounts of your competitors, keep an eye on important hashtags, and most importantly, have an overview of all accounts from a single platform.
Which tools do you use as a virtual assistant?
Let me know in the comments below and I’ll give you a shoutout in my next show!