Are you a virtual assistant? You might be doing a bunch of different things for your clients – social media management, email outreach, taking care of email campaigns, scheduling meetings,… It’s enough to drive people crazy! But do you know which tools and resources you can use to make your life easier?
P.S Are you thinking about becoming a virtual assistant? Scroll to the bottom of this post!
Here are a few awesome tools and resources for virtual assistants
Dropbox – my virtual assistant can tell you she has over 1000 files she needs to access on regular basis. If something happens to her laptop… all those files are gone! Use Dropbox or any other backup software to keep your files safe and accessible at all times.
DocuSign – you’ll have to sign a bunch of documents like NDA agreements and so on. Gone are the days when you need to print every document, sign it, and scan it. Programs like DocuSign will allow you to sign papers with a digital signature.
CoSchedule Calendar – or any other task manager / online agenda. On top of that, make sure you use your phone calendar to input all important tasks on the spot – it’s very easy to forget them!
Slack – and similar online team chats where you can communicate with your clients. There are hundreds of these chatrooms – make sure you download the appropriate app for them as well as turn on desktop notifications to be alert at all times.
Buffer or Hootsuite – if you’re doing social media management, these are the two preferred programs to make life just a little bit easier for you. You can schedule them in advance and never worry about daily social media posts again.
Process Street – Process Street lets you document any recurring procedures and manage workflows – this is also useful for your client, but if your client gives you a lot of daily / weekly tasks, you can input them in Process Street so you’re always aware of the steps you need to take to complete the task.
NinjaOutreach – applications like NinjaOutreach, BuzzStream and many others allow you to easily search for emails and send them in bulk. A lot of clients will request you to find specific contact lists or send an email to everyone within their niche. This is the best way to do it. These programs aren’t free, but you can also invest in them to work on your own business and acquire if anyone needs a virtual assistant!
WorldTimeBuddy – if you work with clients all over the world, this is the best way to track what time is it where they live and when your client will start your day. You can also add their timezone on your phone clock.
And coffee. Lots and lots of coffee 🙂
You’ll find there will be a billion tools you will be using on top of these as it all depends on your client – the most important thing is to stay organized and invest in an agenda, online or offline, where you keep a note of every task you must do for your clients. Don’t worry – it’s not as scary as you think!